Getting started
What to send us
Send your records however you already keep them. You don't need to organize anything, retype anything, or learn any software. If you have it, we can probably take it.
What we accept
- Photos of paper — route sheets, log books, hand-written notes. Just snap them with your phone.
- Spreadsheets & exports — Excel, CSV or tab files, or an export from QuickBooks or whatever software you use.
- Scans & PDFs — a scanned logbook, or a PDF your software gave you.
- iPhone photos (HEIC), scanner files (TIFF), Word documents — all fine too.
Mix and match — several photos, a spreadsheet and a couple of scans in one go is totally normal.
Messy is fine — really
Faded, hand-written, out of order, partly missing, different formats in the same pile — send it anyway. We read what we can automatically and a real person handles anything unusual. If something's unclear (a smudged product name, a hard-to-read number), we ask you to confirm it — we never guess something onto your form.
What helps (nice, not required)
If your records already show, for each application: the date, the product (trade name, and the EPA Reg. No. off the label if it's handy), how much you used and the unit, and where it was applied — then it flows through fastest.
If they don't, send what you have — we'll send back a short list of exactly what's missing, in plain English.
The only things we can't take
- Password-protected files — please remove the password first, then send.
- Programs or zip archives — we just need your records, not software.
How to send
Photos, attachments, whatever's easiest.
Remember: we turn your records into the completed CT DEEP use summary and hand it back. You review it against your own records and sign it — we don't file it for you or decide whether you're compliant. That part stays yours.